Policies and Procedures for After School Enrichment Clubs

Registration and Refunds

Registration will begin on Monday September 30th at 7:00pm and will close on Sunday October 6th at 7:00pm.   The window to register is one week long as there is a tight turn around to begin the next session.   Be sure you have your login and password for Homeroom.com so you are ready to register for clubs.  If you don’t get into a club or you miss the registration timeline then you will have another opportunity to register for clubs in December for the 3rd session.  All students participating in our club program must register through Homeroom. 

Cancellations

Please make any necessary adjustments during the registration period. Once the registration period has ended, Sunday October 6th, the rosters are final, and no further changes will be permitted. Trying to swap or sell a spot online is never permitted!  No refunds, additions or cancellations with a refund will be given after registration closes.  

Canceled Club days (Natural Disaster/ Weather and Teacher Sickness)

There will be no make up day or refund options for a Natural Disaster/ Inclement weather.  There are just some things we cannot control.  Our club sessions run one right after another with no weeks off in between, so there are just no good options for this.  

We have asked all teachers to use a “buddy system”.  They are expected to find another teacher that can lead their club in case of sickness.  If the cancellation is too last minute and a substitute is not available, a volunteer or office staff will call the phone number we have on file for the parent/guardian to make them aware. Our last resort is that the ASE volunteer will find an empty classroom and we will have a study hall available until dismissal time.

Waitlist

The waitlist is only used to move students up if someone should cancel their club during the registration period.  Once the registration period has ended, the roster is final and no changes will be made.

Payment

All fees must be paid through the Homeroom website. Checks and cash are not accepted. Vendors are paid directly from the Homeroom platform and cannot receive payments directly.

Dismissal Procedures 

When registering, please include all authorized to pick up your child, as our providers cannot access the school district emergency cards. Your child will not be released to any adults not in the Homeroom registration form, so please be sure to document those individuals.

When picking up your child, please park and walk up to the club vendor, let them know who you are to pick up and then you can go.   If your child is enrolled in HOST, the club provider will take them to HOST after dismissal.  

If your child is in 3rd-7th grade and will be walking home unsupervised we will provide you with a school form to fill out, print and give a copy to the clubs chairs to keep on hand providing your permission for your child to walk home after clubs without an adult.  If your child is walking but you are picking them up please park like you would for regular school pick up and walk up to pick up your child in the front of the school. Click here to access Clubs Walker Dismissal Form

Please be on time to pick up your child. Clubs will be released at 3:10 (Mondays) and 4:10 (Tuesday-Friday). Therefore, you must pick up no later than 3:20 and 4:20 - which is when clubs dismissal is officially over.  If you are later than 20 minutes past the hour and if you are late more than three times your student's registration will be withdrawn without a refund and they will no longer be able to attend clubs.

Capacity

Each club vendor requires a minimum number of students to keep the club open. If this number is not met and the provider decides to cancel the club, we will let you know as soon as possible so that you can make other arrangements.

Alternatively, once a club reaches maximum capacity, you will be put on a waiting list, and if a spot becomes available, you will be notified.  You will have 24 hours to register your child for that club.  If you do not respond within the 24 hours, your child will go to the bottom of the waitlist and the next child in line will be offered the spot.  Please stay attentive to your email during registration should these situations arise.

Behavior

Clubs are a privilege that we enjoy offering to our Adum K-8 families. Your child is expected to behave respectfully, with kindness (no bullying), and without disrupting the class. Repeated behavioral incidents may result in forced withdrawal from the club without a refund.

***All clubs are subject to change ahead of registration***

If you have any questions, please email clubs@myadum.com